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October University Cancelled


Greetings from the Chancellor of the University of Atlantia!

It is with deep regret that I inform you that the October session of
the University of Atlantia has been cancelled. Although we had several
people researching potential sites, no bids were forthcoming. Thank
you to everyone who did the groundwork for finding sites. If you think
they would be suitable for February's session, please consider putting
in a bid!

Speaking of February, I do not have any bids for the February session.
Normally, the deadline for this session would have been July, so we are
a little behind schedule at this point, and the deadline has been
extended.

It has been brought to my attention that in some areas of the Kingdom,
suitable sites are costly, and trying operate on donations makes groups
nervous about losing money on this event. There seems to be a
fundamental misconception about the University bid process and the
concept of University being run as a "donations only" event. Please
refer to the bidding guidelines at
http://university.atlantia.sca.org/host.aspx

Of note are the following items:
4: University will solicit donations at each session to cover site,
Acorn publishing and other administrative costs. This is distinct from
any fees, donations or other activities the host group may use to
recoup their costs.
5: University site fees will be reimbursed to the local group (or
directly to the site) up to a maximum set by the Chancellor. This
amount will be dependent upon funds available.

What this means is that University, not the local group, pays the site
cost from the donations and what funds the University has in its funds.
We do try to choose sites that minimize the chances of a shortfall, so
there is no risk to the local group with regard to the site costs. The
normal Kingdom/group split of the event proceeds does not apply.

If you have concerns or questions, please contact me or the Registrar
about how things work.

In service,
Master Eldred AElfwald
Chancellor, University of Atlantia

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Comments

( 4 comments — Leave a comment )
kielbasa_007
Aug. 21st, 2006 02:03 pm (UTC)
how incredibly sad :-(
orlacarey
Aug. 21st, 2006 02:20 pm (UTC)
Yep - at some point we're gonna have to push Storvik to run another one I'm betting.
luscious_purple
Aug. 21st, 2006 07:54 pm (UTC)
While I like University as much as many Atlantians, I'm not surprised at the cancellation, and in fact it might be for the better.

They had been planning it for the weekend after the usual one due to Kingdom Crusades -- BUT they were up against both Storvik Baronial Birthday AND Tir-y-don's October 14th event in Williamsburg. IIRC, both events were marked in the paper version of the Acorn as "no conflicting events within 100 miles" -- which of course wipes out a huge portion of the northern/central regions of Atlantia. And I certainly didn't want our barony to get screwed, anyway.

I don't know why they didn't start asking months ago for bids for the Sept. 30 date, when there are absolutely no other events going on in Atlantia. Oh, well.

I certainly hope that Atlantia can hold three University sessions in 2007, and it would be fabulous if Storvik could host one. Hmm, that reminds me, I need to remind atlantia about Post-Pennsic Revel....
orlacarey
Aug. 21st, 2006 08:06 pm (UTC)
I noticed the conflict on the Storvik event, but didn't realize that we had checked the no conflict button. According to the Kingdom Event Bid website the original deadline for fall University was March 1. For that matter the deadline for Winter U. was July 1. They don't have any bids for that one yet either.

I've seen a couple of requests for bids, but no one was willing/able to pull one together.

In my opinion this bodes ill for future Universities. Hopefully what will happen instead is it will serve as a wake up call to groups. It's not that hard an event for a group to run.
( 4 comments — Leave a comment )

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